Associate Director, NYU Madrid
Responder al anuncioThe role supports the Site Director and the NYU Madrid (NYUM) senior team on strategic long-term planning and oversees all general operations, including finance and budget planning, human resources, IT, space management and facilities, academic affairs, student life, as well as collaborating/overseeing NYU Madrid’s emergency response protocols, in partnership with NYU Madrid senior leadership and colleagues in New York City. This position will have three direct reports: The Assistant Director of Academic Affairs, the Assistant Director for Student Life and Housing, and the business coordinator.
Workplace: Madrid
Qualifications:
Principal Duties
General Operations 35%
- At the direction of the Site Director, supervise all day-to-day operations of NYU Madrid to ensure an orderly, secure, inclusive and enriching environment for the NYU Madrid community;
- Take responsibility for legal issues affecting NYUM, including contract approvals and monitoring;
- Oversee NYUM IT policy and other forms of communication, in cooperation with NYU IT;
- Oversee NYUM relationships with outsourced providers (e. g. , guards, property security, IT and cleaning services);
- Coordinate with NYU’s Insurance Office in NY to ensure appropriate assessments and insurance coverage;
- In conjunction with the Site Director, maintain relations with various local authorities and professionals;
- Assume responsibility as Privacy Officer for NYU Madrid operations, ensuring compliance with local law and NYU policies;
- Perform other duties or projects relevant to this level of position as assigned.
Finance 30%
- Prepare and timely submit annual budget proposals, variance reports, and other financial reporting as required;
- Manage the financial operations of NYUM, including accounts management, payroll, payments, auditing, and local liabilities;
- Liaise closely with NYUM’s auditors and appropriate colleagues in New York to ensure the timely and accurate submission of various reports;
- Prepare analysis and reports as needed.
Strategic Management 15%
- Support and collaborate with the Site Director and appropriate NYU Madrid (NYUM) and Global Programs Office colleagues to plan, create, review and implement policies, procedures and short-and long-term strategic planning for NYU Madrid.
Human Resources 10%
- Collaborate with Global HR Business Partner, HR Manager and leadership in NY as needed on HR processes, procedures, and management across NYUM;
- Ensure that employee documentation (contracts, handbooks etc) is maintained and compliant with Spanish legislation;
- Implement the NYU annual performance appraisal system for NYU Madrid staff;
- Supervise the Time Management and on-boarding system for all staff.
Facilities and Space Planning 10%
- Provide oversight in all respects, including facilities management, staffing, wellness, and security;
- Act as local liaison with NYUM’s landlords under supervision by the Site Director;
- Institute a program of sustainability for NYU Madrid, focused on reducing NYU Madrid’s carbon footprint.
Student Life and Academic Operation 5%
- Support the coordination with portal campuses, as well as New York departments and in Madrid on student life and academic programming;
- Serve as a resource to the NYU Madrid Site Director on student life and academic planning.
Required Education
- Bachelor's degree in a relevant field.
Preferred Education
- Master's degree.
Preferred Experience
- 10+ years experience.
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