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(FPM-883) Office Manager Ibérica
Responder al anuncioYour challenges:
- Ensuring the efficient organization & functionality of the local SSO by coordinating multifunctional tasks (Matrix) and local administration.
- Providing general administrative support to the management and Ibérica employees; the office manager reports to the Sales Zone Director.
- Some responsibilities of the office manager require certain powers of attorney and signatures to perform specific tasks related to communications and coordination with public institutions.
- Perform common office operations such as travel & calendar management, event and meetings planning and execution to ensure organizational effectiveness and local communication.
- Responsible for local facility management including building maintenance, working safety, waste management, building security, car fleet, and other services.
- Being the first contact for local & matrix management for all site-related questions.
- Managing site-related contracts like WEEE register, tenancy agreements, insurances, energy providers, etc. , as well as the renewal of services and approval of payments.
- Locally distribute important information such as corporate announcements, vacancy postings, and procedures according to corporate and local (legal) regulations.
- Locally support the sales zone director in all relevant administrative topics.
- Locally support Area HR Business Partners for staff-related local procedures to be maintained, including absence and sickness, communications, payment of expenses, etc.
- Support local payroll procedures by managing data supplied to the external payroll providers, tax, and legal advisors.
- Locally support Finance & Controlling functions if required, interfacing with the local controller (we don’t have a local controller).
- Prepare documents in legally required local languages in cooperation with the Corporate Functions and the management.
- Support management of the local warehouse and demo equipment.
- Responsible for local Emergency & Health Management.
- Support function for the Quality Manager.
Your expertise:
- Professional experience in Office Management, Assistance/Secretary, and/or general administrative role.
- Experience in collaborating closely with all relevant departments (Management, Finance, Human Resources, Quality, etc. ).
- Experience operating in a matrix environment.
- High level of discretion and reliability.
- Ability to adapt to a multi-cultural environment and a broad task spectrum.
- Extensive communication, negotiation, and relationship-building skills.
- Very good command of the English language.
- Strong organizational, independent structured working manner, and ability to work under pressure.
- Strong communication skills.
- Knowledge of office management responsibilities, systems, and procedures.
- A service and team player mindset with the initiative and the ability to 'make things happen' even in uncertain and changing situations.
Your benefits at Eppendorf:
We value and reward your performance, pay an attractive salary (with benefits), and offer a wide range of training and development opportunities.
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