WA-002 - Executive Assistant
Responder al anuncioWe’re Adevinta, a global leader in digital marketplaces. Our household name brands, including Marktplaats in the Netherlands, mobile. De in Germany, and leboncoin in France, reach hundreds of millions of people every month. We’re all about matchmaking, and our sites help people find whatever they’re looking for in their local communities - whether it’s a car, an apartment, a sofa, or a new job. Every connection made or item found makes a difference by creating a world where people share more and waste less. Our brands are supported by global Tech Hubs in Barcelona, Amsterdam, Paris, and Berlin. Their goal is to develop common global products and innovation platforms which all of our brands can use.
This means using cutting-edge technology to create highly scalable, customizable, and secure products and components that free up development time and leverage our access to global data.
What you’ll do & Who you are
Executive Assistant P&T (Permanent contract) (Based in Barcelona/Paris/Amsterdam)
Working in close collaboration with the Chief Product and Technology Officer's executive assistant, the other assistants, the Product & Technology Leadership team, and their direct reports, you will be responsible for:
- Managing and prioritising highly complex schedules;
- Performing administrative tasks as support on documentation (spreadsheets, presentations, etc. );
- Organising and planning meetings and conference calls (coordinate availability, invite attendees, compile agenda, gather pre-reads, etc. );
- Managing expenses and purchases for your leadership team;
- Organising and managing logistics for travels for the P&T Leadership team and their teams when needed (booking tickets, hotels, taxis, etc. );
- In coordination with support teams, planning and organising internal events for the leadership team (room/venue booking, catering, equipment, etc. );
- Supporting in the onboarding program for new hires (schedule onboarding sessions, taking care of distributing information, sending surveys);
- Preparing smooth onboarding for contractors of leadership team members (create account, order laptop and phone, order office badge);
- Working on and improving processes to facilitate exchanges and collaboration with our administrative and support teams;
- Supporting assistants and the leadership team to ensure the smooth execution of their missions;
- A variety of other tasks not listed here.
Who you are
- English proficiency;
- Proficient with Google Workspace and/or Microsoft Office;
- Previous experience as an executive assistant, event planning, and logistics;
- Interest in new technologies, digital, start-ups, ecology, collaborative economy;
- Organised, rigorous, and synthetic mind; ability to prioritise;
- Proactive and initiative-minded, availability of various skills;
- Flexible and available, with an ability to adapt to the tasks assigned in a fast-paced and constantly changing environment;
- Autonomous but a team player;
- Discreet, conscientious, friendly.
What you’ll get from us
- Competitive compensation package;
- Opportunity to shape the way we work. Your feedback and opinions are valued at all levels of the organisation;
- Benefits including stock purchase plan and annual bonus plans;
- Flexibility to work when and how you want - flexible hours, autonomy to set your own agenda, choice of phone and computer;
- Smart Working Policy - work remotely some of the time, balanced with time in the office together with your team;
- ‘Work from anywhere’ weeks - up to four weeks working from anywhere, as long as you have an internet connection;
- Career development, including language classes and Adevinta Academies: specialised content built by our experts on Machine Learning, Agile, Leadership.
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